UAC recognizes that meetings are a key tool in helping the counties reach a unified voice. We also understand the prudence of managing costs and following industry standards as they apply to planning meetings and events. To this end, the UAC Board of Directors adopted the following registration policies for conventions, conferences and meetings effective July 1, 2011.
Pre-Registration and Pre-Payment
- First, the “Early Registration Rate” runs from September 1 to October 31 at 5 pm (two months)
- Second, a “General Registration Rate” runs from October 31 at 5:01 pm to the Friday before the Convention starts at 5 pm.
- Third, an “At the Door Rate” will run from the Friday before the Convention at 5:01 pm all the way through the final day of the Convention.
Pre-payments by check must be received within the stage in which they are paying for. For example, if a person registers within the first six weeks of an event opening (for the “Early” Rate), and they opt to pay by check, their check must be post mark dated within that same six-week window or the registration will be subject to the Rate that would apply for when that check was received (an increased amount).
Cancellation of Registration
Cancellation of a registration is always allowed. However, there is a $25 fee for any cancellation once a registration is complete. Cancellations that take place within seven (7) days of the event occurring will not be refunded. The cancellation fee for smaller meetings or functions may be smaller as determined by the overall cost incurred and under the discretion of the UAC CEO. Please understand this because much of the cost (including food, materials, and other expenses) is incurred before the event begins – weeks before in some cases. So if you cancel, UAC has no way of recouping that expense regardless of the circumstances or reasons you need to cancel (illness, family circumstances, bereavement, etc.).
Registration Payment Methods and Options
All registrations must be done electronically, through official UAC registration pages at (depending on the meeting or event). Phone, e-mail, and faxing notifications that you are “planning to attend” are not accepted or available, and will not provide individuals with an official entry or registration to a UAC function. This is to ensure we are aware of every registration and no one gets forgotten.
Likewise, payment intentions must be indicated on the official registration form. Presently, individuals may pay by credit card or check (using the registration confirmation as the needed paperwork to have a check processed). If paying by check, please see the Pre-Payment policy above.
The registration of a spouse for a general function such as a dinner or lunch must also be made electronically and paid in advance of an event at seven (7 ) days prior to the event occurring. After that, and including at the door, the cost will increase by $5.
Thank you for helping us keep event registrations organized and efficient. We apologize if you incur some sort of difficulty and encourage you to contact us with any questions.